Email Archiving
Email Archiving - It's More Than Just Saving Your Emails
When hearing the words "email archiving" many often think of saving their reviewed emails to specific folders or making sure that they keep their inbox clean by deleting files after they have been read. While both of these are certainly a part of email archiving, there is so much more to true email management than just moving emails around or deleting them.
In a business environment it is often critical not just to archive your emails, but to back them up as well. With three basic methods available for email archiving, the method that you select will certainly have different levels of cost associated with them as well as having different levels of maintenance requirements and risks from fire and water damage or cyber attacks. Three distinct methods for archiving emails are:
- On-site management
- Software-as-a-Service contracting
- Using a free hosting service
On-site management
Many major corporations with deep enough pockets to support their own specialized IT department and the associated hardware, software, and servers elect to control their email archiving internally. With the highest level of control, this method also requires the company to take on all of the associated risks that come along with managing their own email archiving system.
Some of the concerns that one needs to address when making the decision to bring their email system in-house, in addition to having to purchase the hardware and software themselves, are issues like backing up the system regularly, protecting the hardware with the installed software from fire and water damage, and managing firewalls and using anti-spyware programs to protect against cyber threats. With today's mobile applications placing additional demands on tradition computer systems setup to network office computers, there are far more ways for hackers to look for ways to sneak into your system today with WiFi and mobile apps.
Software-as-a-Service (SAAS) offsite email archiving
In the middle of the three options is the ability to contract with an outside firm to manage your email archiving for you. For a fee that is significantly less than the cost of developing your own internal hardware/software email system, there are companies that specialize in helping you to have a much more secure system than one can expect from a free hosting service. Using file encryption methodologies, secure firewalls, and maintaining anti-spyware resources far superior to free hosting sites, they provide a level of protection to your email archiving that is simply not available from free hosting sites.
Free hosting sites
Many of the major search engines offer some type of associated email system along with their service to attract others into using their search engines. One only needs to read the fine print in their disclaimers to know that one assumes all of the risks from cyber attacks when they use a free hosting service. Although efforts are made to keep these systems free from cyber attacks they are also a prime target for many hackers as well. The number of people that have their email archives and logins hacked surprises most people when they hear the numbers. It only takes getting bitten once to know that there are better ways to manage email archives than going the free route, but they are however free.
The Last Step Of The Web Design Process: SEO
Most people, to say nothing of businesses, put a lot of thought and a lot of work into their web design, at least if they have any ambitions of reaching a large audience or customer base. An enormous amount of time and money is spent on building websites every year, including writing, editing and fine tuning HTML and CSS code, development or customization of interactive site elements using PHP, Perl, Python and other scripting languages, on graphic design, the list goes on and on.
However, you could spend a fortune on web design and put a lot of blood, sweat and tears into the effort and still find that the response to your site is a little less than you would have liked. In fact, you could have the best looking website in the world, complete with user friendly features, custom designed server side applications and every bell and whistle you care to name and still have it fall flat in terms of attracting readers and/or customers. No matter how wonderful your site may be, it really doesn't matter if no one actually knows it's there chicago web design.
This brings us to the point: how to get visitors to your site and build or expand your audience or if your website is for your business, to drive sales and build brand awareness among consumers. While every element of web design is important, there is one thing which many newly minted website owners, including businesses and online entrepreneurs fail to take into account when designing and building their website: SEO.
In case you're not familiar with the term, SEO is an acronym which stands for search engine optimization, which is a term which covers a wide variety of different practices aimed at driving traffic to websites by making them easier to find via search engines. There are a lot of different things you can do to optimize your site and make it more attractive to Google and other major search engines and if possible, the best time to start implementing SEO techniques is as early as possible. If you already have a website, don't panic; you can still optimize your site. However, if you're building a new site, it's a good idea to include search engine optimization in your web design game plan. Think of it as the last, but by no means least, step in the process of building a website. Read on for a few things you can do to help your site raise its profile and start bringing in more visitors:
Create a Sitemap:
A sitemap is exactly what it sounds like: a sort of map of the pages on your website, including internal and external links. A sitemap helps search engines understand the structure of your site as well as helping the search engine robots to determine you're your site is about. Submitting your sitemap to the major search engines (and minor ones too, if you have the time to do so) will help your site to be indexed more quickly so it can be found by your potential readers or customers. Most web hosting companies offer tools which can automatically generate a sitemap in the XML format used by Google and other search engines.
Robots.txt:
Another element your site needs in order to be properly optimized for the search engines is a robots.txt file. This is a small text file in the root directory of your website which does something very important: it tells the search engines where to look and where not to look when indexing your content. For instance, you don't really need (and usually don't want) the search engines indexing folders of images, JavaScript files or other content which isn't relevant to people searching for your site.
You can also use this file to deter certain search engines from indexing your site - and yes, there are reasons why you might want to do this, though that's a topic for another day. The instructions in your robots.txt file are sometimes ignored by search engine robots, but you'll definitely do better in the search engines if you take the time to create this important file.
Meta tags:
The header section of the HTML code for every page of your website should contain the appropriate meta tags; these are invisible to people visiting your site, but not to search engines. Your meta tags tell search engines what the topic of each page is, so the content of your tags needs to be relevant to the content on the page. These tags include the title tag, which is the most important; if at all possible, the most important search term you want people to find your site with should be included in this tag. The other tag to pay close attention to is the meta description tag, which should be a brief summary of the page.
This discussion barely scratches the surface of all there is to know about optimizing your site for the search engines, but these are good areas to begin delving deeper. No web design is complete without taking care of your site's SEO - more so than almost anything else, good search engine optimization techniques will help your site to become a success.
High Resolution Multi Monitor Systems
For those of you who have been using Windows 7, you quickly would have realized the versatility of this operating system. In fact, I feel it is the friendliest multi-monitor operating system to date. Did I just mention multi-monitors? Yes, in fact, even Microsoft describes this setup as one of the better ways to improve productivity.
Talking about the technicalities, a single Windows 7 based multi-monitor system can support up to 16 video displays. Furthermore, interface enhancement software that uses high-resolution multi-monitor systems make it even friendlier and powerful. Besides, as the processing power of desktop graphics continues to improve, allowing a single system to render millions of pixels simultaneously.
Now where do you use multi-monitor systems? If you are a game enthusiast, nothing would appeal to you more than a multi-monitor system. Imagine having multiple views on different monitors of the same game. Design and graphic professionals can use multiple monitors for working on design aspect on one monitor and dealing with the programming part on the other. You really need not hide one window and work on the other. Programming professionals can deal with coding on one of the monitors and simultaneously look at the documentation on the other monitor.
But professionals who truly need multi-monitor setups are stock market traders. At any point during the trading hours, an expert and efficient trader needs to view multiple graphs and charts simultaneously. Before multi-monitor systems became popular, it was done crudely by using different machines. But that definitely is passé. Based on what I have seen and experienced, at least two monitors are needed for efficient trading. However, if you are using it for your clients, you will need at least three monitors – two for you and one for your client.
Because high-resolution multi-monitor systems use a single Windows desktop, they are extremely user-friendly. Besides, the multi-monitor platform also provides a great deal of flexibility. This approach to creating a video wall makes use of single windows desktop to run the whole show makes it easy to master and use.
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Jobless Rate In Alabama Slowly Improving
Huntsville- There's some good news to report about unemployment in Alabama. The State Department of Industrial Relations is reporting that
Alabama's September unemployment rate fell to 8.9 percent. Over the past five months the jobless figure has been slowly but steadily going in the right direction.
Chris McLemore is employed again working a full time job. He lost his job with NASA last year but now works for Mosley Technical Services Incorporated in
Huntsville. McLemore says its encouraging that the unemployment rate seems to be slowly improving in Alabama. He says being out of work nearly a year was difficult, but he says folks in that situation have to stay focused. "You just pick up the pieces and go on, you could easily stare into the abyss and get depressed. But that's not going to help so the best thing to do is to dust yourself off and get back on the horse" McLemore said.
Mosley Technical Services provides support for the military. McLemore also works for the Huntsville Space Professionals helping others who lost jobs in the space industry.
"There is hope and there is support, there are other people going through the same things your going through so keep the faith" Mclemore said. The HSP group has held several job fairs including one last July at UA-Huntsville where McLemore got a lead that helped him land his job.
Reporter: Tim Reid treid@waaytv.com
Space Shuttle Discovery Leaking Fuel
Cape Canaveral, Fla. - Space shuttle Discovery is leaking on the launch pad.
If it isn't fixed soon, the small fuel leak could delay Discovery's planned launch on Nov. 1.
The flight to the International Space Station will be Discovery's last.
Shuttle engineers met Monday afternoon to put together a repair plan. Later this week, technicians will tighten the bolts on the leaking fuel line. If that doesn't help, they may have to replace four seals or even part of the line.
Last week, NASA replaced a cap in the system, but it did not stop the leak.
The rocket fuel is used to maneuver the shuttle while it's in orbit.
Producer: Chad Rose chad@waaytv.com